All U.S. states offer some kind of sales tax exemption on purchases made for resale. Some also offer sales tax exemption for qualified or registered nonprofit organizations. This page describes the necessary documentation which The Printery House must receive before we can ship an order without sales tax.
Sales tax is always based on the state to which we are shipping the order, regardless of the billing address.
Important: This page is intended only as a summary of our interpretation of required documentation for claiming sales tax exemption. Please consult your state Department of Revenue, the relevant taxing authority, or a tax attorney for legal information regarding sales tax liabilities and qualifications for exemptions.
Please submit Illinois Form CRT-61
. Other forms or statements may be used, but only if they contain the same information as Form CRT-61. Certificates of Resale should be updated at least every three years.
Please submit either:
- a copy of your organization's exemption certificate issued by IDOR or
- your "E" number. (In this case, before completing the transaction, we will verify with the Illinois Department of Revenue before shipping the order.)
Qualifying sales must be to the organization itself, not its members or representatives. For more information, see 86 Ill. Adm. Code 130.2005 Subsection k Paragraph 1
Please submit a copy of Louisiana form R-1042 or its electronic equivalent. Businesses may reprint their Louisiana Resale Certificate through LaTAP
on the LDR website. See LaTAP FAQs
for more information.
Once granted, Louisiana resale certificates are valid for up to two years. If your certificate expires, you'll need to renew it and provide us a copy of the renewed certificate.
Although there is no specific form for a Maryland resale certificate, it must include a signed statement that the purchase is intended for resale, the purchaser's name and address, and the purchaser's Maryland sales and use tax registration number. Find one suggested form here.
Certificates issued by the Maryland Department of Revenue to nonprofit religious, educational, and charitable organizations, nonprofit cemeteries, credit unions, qualifying veterans organizations and volunteer fire companies or rescue squads are printed on white paper with blue ink and contain an expiration date of September 30, 2022. Certificates issued to governmental entities are printed on white paper with red ink and contain no expiration date.
An organization may use its exemption certificate to purchase tangible personal property that will be used in carrying on its work. This includes office supplies and equipment and supplies used in fundraising activities, but does not include items used to conduct an "unrelated trade or business" as defined by Section 513 of the U.S. Internal Revenue Code.
The exemption certificate is a wallet-sized card, bearing the holder's eight-digit exemption number and an expiration date.
In order to make a tax-exempt sale, we must record the organization's name and certificate number on the record of sale. We must also see the exemption certificate before completing the sale.
Please submit a completed REV-1220 PA Exemption Certificate
There is no requirement to replace blanket exemption certificates after a certain period of time. However, because the seller is only required to retain an exemption certificate for four years from the date of the exempt sale, a vendor may periodically request another certificate. Exempt organizations may want to check with a vendor to make sure that the firm did not purge its files and continues to have a current certificate on file.
Nonprofit or Religious Exemption:
- A copy of your Pennsylvania Certificate of Sales Tax Exemption, showing your Organization Name, Account ID, Exemption Type, and Expiration Date; AND
- A completed REV-1220 PA Exemption Certificate.
On this form:
- Choose Blanket Exemption Certificate (paper form) or Multiple Transactions (online system). If you choose Unit Exemption or Single Purchase, you will have to submit a new form every time you order.
- Check box 4, Purchaser is a/an:, or, if using our online system, select The purchaser is a/an (select option from page 2 section 4 of this form)
- In the blank after this phrase, fill in one of the following organization types: Religious Organization, Nonprofit Educational Institution, or Charitable Organization according to what your Certificate says.
- In the next blank, fill in your Sales Tax Exemption Number, issued by the state of Pennsylvania, which should be 8 digits starting with 75. It may be labeled "Account ID" on your Certificate of Sales Tax Exemption. Please note that this is different from your federal EIN (Employer Identification Number), which is requested further down the form.
- For purchases over $200.00, nonprofit organizations must also submit Pennsylvania Form REV-1715 to certify exempt use of the product. Please complete only the Customer's Declaration section of this form. We will keep it on file and complete the Vendor's Declaration for each order when it applies.
The REV-1220 will be valid until the expiration date of your Certificate of Sales Tax Exemption.
Please submit a completed Virginia Form ST-10
For Churches: Form ST-13A
. Churches or other nonprofit organizations registered with the state may also submit their state-issued exemption certificate, available through Virginia Nonprofit Online