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Sales Tax Exemptions

All U.S. states offer some kind of sales tax exemption on purchases made for resale. Some also offer sales tax exemption for qualified or registered nonprofit organizations. This page describes the necessary documentation which The Printery House must receive before we can ship an order without sales tax.

In compliance with state laws, in order to ship an order to a state where we collect sales tax without charging the sales tax, we must have the required documentation on file at the time the order is placed. There will be no refunds or deductions from invoices for exemptions documented after the order ships.

We strongly recommend that you NOT select any option that would make the certificate good for a single purchase only. If you select an option that requires you to enter an order number, you will have to complete a new certificate every time you order. Instead, look for the term "blanket certificate" where applicable. Many forms assume blanket applicability unless specified otherwise.

Important: This page is intended only as a summary of our interpretation of required documentation for claiming sales tax exemption. Please consult your state Department of Revenue, the relevant taxing authority, or a tax attorney for legal information regarding sales tax liabilities and qualifications for exemptions.

Please contact us at sales@printeryhouse.org with your exemption request before you place your order. We will send you a link to complete the required form online.

Georgia

Resale Exemption:

Please submit one of the following:
  1. Georgia Resale Exemption Certificate ST-5
    • On this form, for the Sales Tax Number, please enter the 9-digit Certificate Number from your Certificate of Registration. This is not required for churches or private K-12 schools.
  2. ST-5 SST Streamlined Sales and Use Tax Certificate of Exemption.
    • On this form, businesses should enter your 11-digit State Taxpayer Identifier from your Certificate of Registration in Part 3 Line C, under Purchaser's tax ID number.
    • Churches should enter their Federal Employer Identification Number (FEIN) in Part 3, Line D.
    • Fill in only one of lines 3C through 3F.
    • Enter your 9-digit Certificate Number in Part 5 on the line after Resale #, and also check the box before it.

Nonprofit Exemption:

Purchases by nonprofit entites are exempt from sales tax only if items will be resold (as for a fundraiser). Use the Resale forms above. Purchases made by a religious institution for its own use are subject to Georgia sales and use tax. See the Georgia Department of Revenue's Sales Tax Bulletin - Fundraising Activities Conducted by Nonprofit Entities.

Once on file, these certificates do not expire unless the information changes.

Validate Georgia Exemption here.


Illinois

Resale Exemption:

Please submit Illinois Form CRT-61. Other forms or statements may be used, but only if they contain the same information as Form CRT-61. Certificates of Resale should be updated at least every three years.

Nonprofit Exemption:

Please submit either:
  • a copy of your organization's exemption certificate issued by IDOR (sample) or
  • your "E" number. (In this case, before completing the transaction, we will verify with the Illinois Department of Revenue before shipping the order.)
Qualifying sales must be to the organization itself, not its members or representatives. For more information, see 86 Ill. Adm. Code 130.2005 Subsection k Paragraph 1.


Indiana

Resale or Nonprofit Exemption:

Please submit Indiana Department of Revenue form ST-105 (State Form 49065) or
Streamlined Sales and Use Tax Agreement Certificate of Exemption (SSTGB Form F0003).
Please note that the state-issued Indiana Nonprofit Sales Tax Exemption Certificate Form NP-1 showing your Tax ID number is not sufficient to support exemption. The TID must be used on Sales Tax Exemption Certificate ST-105 when making qualified purchases.

Nonprofit organizations not registered with the Indiana Department of Revenue and located in another state may use a properly completed Form ST-105, or Streamlined Sales Tax Governing Board Form F0003, to make purchases exempt from the sales tax.


Kansas

Resale Exemption:

Please submit a Kansas exemption certificate (ST-28A) or Form PR-78SSTA (Streamlined Sales Tax Agreement Certificate of Exemption). For drop shipping into Kansas, Form ST-28M may apply.

Nonprofit Exemption:

A registered exempt entity must provide a completed, signed copy of its PR-78, or a completed Form PR-78SSTA (Streamlined Sales Tax Agreement Certificate of Exemption).


Kentucky

Resale Exemption:

Please submit a Kentucky Resale Certificate Form 51A105 or Streamlined Sales Tax Agreement Certificate of Exemption.

Nonprofit Exemption:

Please submit the Kentucky Purchase Exemption Form.


Louisiana

Resale Exemption:

Please submit a copy of your Louisiana Form R-1064 (Primary Dealer) or R-1055 (Limited Dealer) or its electronic equivalent. Businesses may reprint their Louisiana Resale Certificate through LaTAP on the LDR website. See LaTAP FAQs for more information. Once granted, Louisiana resale certificates are valid for up to two years. If your certificate expires, you'll need to renew it and provide us a copy of the renewed certificate.

Please note that the older form R-1042 is no longer valid.

Nonprofit Exemption:

None


Maryland

Resale Exemption:

Although there is no specific form for a Maryland resale certificate, it must include a signed statement that the purchase is intended for resale, the purchaser's name and address, and the purchaser's Maryland sales and use tax registration number. Find one suggested form here.

Nonprofit Exemption:

Certificates issued by the Maryland Department of Revenue to nonprofit religious, educational, and charitable organizations, nonprofit cemeteries, credit unions, qualifying veterans organizations and volunteer fire companies or rescue squads are printed on white paper with blue ink and contain an expiration date of September 30, 2022. Certificates issued to governmental entities are printed on white paper with red ink and contain no expiration date.

An organization may use its exemption certificate to purchase tangible personal property that will be used in carrying on its work. This includes office supplies and equipment and supplies used in fundraising activities, but does not include items used to conduct an "unrelated trade or business" as defined by Section 513 of the U.S. Internal Revenue Code.

The exemption certificate is a wallet-sized card, bearing the holder's eight-digit exemption number and an expiration date.

In order to make a tax-exempt sale, we must record the organization's name and certificate number on the record of sale. We must also see the exemption certificate before completing the sale. You can send us a picture or scan of the certificate.


Michigan

Resale Exemption:

Please submit a completed Michigan Department of the Treasury Sales and Use Tax Certificate of Exemption 3372. Check B. Blanket Certificate in Section 1, and fill in the following for the vendor name and address: CONCEPTION ABBEY DBA THE PRINTERY HOUSE, 37174 STATE HWY VV, CONCEPTION MO 64433. In Section 2, check 1. All items purchased, and Box 2 For Resale at Retail in Section 3. Fill in your Sales Tax License Number (NN-NNNNNNN). Complete all of the blanks in Section 4, putting "07" (for Retail) in the box labeled "Type of Business". The field labeled "Name (Print or Type)" should be the name of the person signing the form.

Nonprofit Exemption:

Churches, schools, and other 501(c)(3) and 501(c)(4) organizations must provide a certificate of exemption stating that the property will be used or consumed in carrying out the operations of the organization. To complete this form:
Check B. Blanket Certificate in Section 1, 1. All items purchased in section 2, and the appropriate box in Section 3 (most likely box 4 for a Church or Nonprofit School [you must also circle the type of organization on this line], or box 8 for other kinds of exempt organizations. Complete all of the blanks in Section 4. In the Type of Business blank, insert the code from the instructions corresponding to the exemption basis you claimed in Section 3. 08 = Church, 14 = Non-Profit Educational, 15 = Non-Profit 501(c)(3) or 501(c)(4). The field labeled "Name (Print or Type)" should be the name of the person signing the form. If you have a pending order, please date the certificate as of the date you placed your order.
In addition to the Michigan form 3372, organizations other than churches, schools, and hospitals (anyone who checks box 8 in Section 3) must provide IRS documentation that they are exempt under these codes.

We may also accept the Uniform Sales and Use Tax Certificate approved by the Multistate Tax Commission, the Streamlined Sales and Use Tax Agreement (SST) Certificate of Exemption, the same information in another format from the purchaser, or resale or exemption certificates or other written evidence of exemption authorized by another state or country. See Common Sales and Use Tax Exemptions and Requirements.

Please Note: Since Michigan does not issue "tax exempt numbers," section 5 of the SST form may be completed without a number. Please do include your state Tax ID Number or FEIN in Section 3 of that form.


Minnesota

Resale or Nonprofit Exemption:

Please submit Exemption Certificate Form ST-3.

The nonprofit Certificate of Exempt Status form ST-17 has been obsolete since 2001 and is not acceptable for us to exempt you from sales tax. Please submit a completed Form ST-3.


Nebraska

Resale or Nonprofit Exemption:

Please submit Nebraska Resale or Exempt Sale Certificate Form 3. The Nebraska Department of Revenue will recognize only the Nebraska Resale or Exempt Sale Certificate, Form 13, a previously approved paper or electronic substitute for this Form 13, the Multistate Tax Commission Uniform Sales and Use Tax Certificate, or a certificate of exemption authorized by the SSUTA.

To be properly completed, a resale certificate received before, in conjunction with, or within 90 days after the time of the sale must be fully completed as provided in subdivisions 013.03B(1) through 013.03B(4) of the Nebraska Code.


New Jersey

Resale Exemption:

Please submit a New Jersey DOR Resale Certificate Form ST-3, Resale Certificate for Non-New Jersey Sellers, the Streamlined Sales and Use Tax Certificate of Exemption, or the Uniform Sales & Use Tax Certificate - Multijurisdiction

Nonprofit Exemption:

Please submit a copy of your state-issued Exempt Organization Certificate (Form ST-5).


North Carolina

Resale Exemption:

Please submit a completed North Carolina Form E-595E, Streamlined Sales and Use Tax Agreement Certificate of Exemption

Nonprofit Exemption:

North Carolina law does not exempt nonprofit organizations from payment of sales and use tax on items they purchase for use.


Ohio

Resale or Nonprofit Exemption:

Please submit a completed Blanket Exemption Certificate. The State of Ohio also allows us to accept the Streamlined Sales & Use Tax Exemption Certificate or the Multistate Tax Commission Uniform Sales and Use Tax Certificate.


Pennsylvania

Resale Exemption:

Please submit a completed REV-1220 PA Exemption Certificate.

Nonprofit Exemption:

Please submit ALL of the following:
  1. Your Pennsylvania Certificate of Sales Tax Exemption [view sample], showing your Organization Name, Account ID, Exemption Type, and Expiration Date;
  2. A completed REV-1220 PA Exemption Certificate. On this form:
    1. Choose Blanket Exemption Certificate (paper form) or Multiple Transactions (online system). If you choose Unit Exemption or Single Purchase, you will have to submit a new form every time you order.
    2. Check box 4 "Purchaser is a/an:", or, if using our online system, select "The purchaser is a/an (select option from page 2 section 4 of this form),"
    3. In the blank after this phrase, fill in one of the following organization types: Religious Organization, Nonprofit Educational Institution, or Charitable Organization according to what your Certificate says.
    4. In the next blank, fill in your Sales Tax Exemption Number, issued by the state of Pennsylvania, which should be 8 digits starting with "75". It may be labeled "Account ID" on your Certificate of Sales Tax Exemption. Please note that this is different from your federal EIN (Employer Identification Number), which is requested further down the form.
  3. For purchases over $200.00, nonprofit organizations must also submit Pennsylvania form REV-1715 to certify exempt use of the product. Please complete only the Customer's Declaration section of this form. We will keep it on file and complete the Vendor's Declaration for each order when it applies.
Exemptions for exempt organizations are limited to purchases of tangible personal property or services for use and not for sale. If you are reselling the product, please contact the Pennsylvania Department of Revenue for information obtaining a retailer's license. The resale tax exemption will eliminate the sales tax on items purchased by the nonprofit for resale. However, the ultimate sale to the public has a sales tax liability that the nonprofit needs to collect and remit to the state.

There is no requirement to replace blanket exemption certificates after a certain period of time. However, because we are only required to retain an exemption certificate for three years from the date of the exempt sale, we may periodically request another certificate after three years.

To qualify for nonprofit tax exemption, payment must be made directly from the organization's funds. Individuals making purchases of tangible personal property on behalf of the exempt organization are not entitled to claim the organization's exempt status.


Virginia

Resale Exemption:

Please submit a completed Virginia Form ST-10

Nonprofit Exemption:

For Churches: Form ST-13A. Churches or other nonprofit organizations registered with the state may also submit their state-issued exemption certificate, available through Virginia Nonprofit Online.


Wisconsin

Resale or Nonprofit Exemption:

Resellers and organizations holding a Certificate of Exempt Status (CES) number, please submit Wisconsin's Electronic Sales and Use Tax Exemption Certificate (with a signature) or the printed Wisconsin Sales and Use Tax Exemption Certificate S-211.

Wisconsin nonprofit organizations please note: The letter attached to the Wisconsin Sales and Use Tax Certificate of Exempt Status (CES) states: “Purchases made by your organization or entity are taxable unless you provide a properly completed Wisconsin Sales and Use Tax Certificate (Form S-211), listing your CES number.” Despite the fact that it is labeled "Certificate," the CES is not sufficient for claiming exemption. The CES and S-211 are two different documents.

Our online system uses the Streamlined Sales and Use Tax version of the Wisconsin form. Whichever form you send, we strongly recommend that you NOT select any option that would make the certificate good for a single purchase only. By not selecting that option and not filling in an order number, the certificate will be applicable to all future orders. Otherwise, you will have to complete a new certificate every time you order.