All U.S. states offer some kind of sales tax exemption on purchases made for resale. Some also offer sales tax exemption for qualified or registered nonprofit organizations. This page describes the necessary documentation which The Printery House must receive before we can ship an order without sales tax.
Sales tax is always based on the state to which we are shipping the order, regardless of the billing address.
Important: This page is intended only as a summary of our interpretation of required documentation for claiming sales tax exemption. Please consult your state Department of Revenue, the relevant taxing authority, or a tax attorney for legal information regarding sales tax liabilities and qualifications for exemptions.
It is often helpful to have a copy of the paper or PDF form in front of you when submitting a document via Avalara CertExpress, since not all of the instructions are given on the screen. Before clicking the button above to create and submit a certificate online, please also read the specific instructions for your state and exemption type below. Note that some states require the submission of a state-issued document that cannot be re-created with the online system.
Please submit Illinois Form CRT-61
. Other forms or statements may be used, but only if they contain the same information as Form CRT-61. Certificates of Resale should be updated at least every three years.
Please submit either:
- a copy of your organization's exemption certificate issued by IDOR or
- your "E" number. (In this case, before completing the transaction, we will verify with the Illinois Department of Revenue before shipping the order.)
Qualifying sales must be to the organization itself, not its members or representatives. For more information, see 86 Ill. Adm. Code 130.2005 Subsection k Paragraph 1
Please submit a copy of Louisiana form R-1042 or its electronic equivalent. Businesses may reprint their Louisiana Resale Certificate through LaTAP
on the LDR website. See LaTAP FAQs
for more information.
Once granted, Louisiana resale certificates are valid for up to two years. If your certificate expires, you'll need to renew it and provide us a copy of the renewed certificate.
Although there is no specific form for a Maryland resale certificate, it must include a signed statement that the purchase is intended for resale, the purchaser's name and address, and the purchaser's Maryland sales and use tax registration number. Find one suggested form here.
Certificates issued by the Maryland Department of Revenue to nonprofit religious, educational, and charitable organizations, nonprofit cemeteries, credit unions, qualifying veterans organizations and volunteer fire companies or rescue squads are printed on white paper with blue ink and contain an expiration date of September 30, 2022. Certificates issued to governmental entities are printed on white paper with red ink and contain no expiration date.
An organization may use its exemption certificate to purchase tangible personal property that will be used in carrying on its work. This includes office supplies and equipment and supplies used in fundraising activities, but does not include items used to conduct an "unrelated trade or business" as defined by Section 513 of the U.S. Internal Revenue Code.
The exemption certificate is a wallet-sized card, bearing the holder's eight-digit exemption number and an expiration date.
In order to make a tax-exempt sale, we must record the organization's name and certificate number on the record of sale. We must also see the exemption certificate before completing the sale.
Please submit a completed REV-1220 PA Exemption Certificate
There is no requirement to replace blanket exemption certificates after a certain period of time. However, because the seller is only required to retain an exemption certificate for four years from the date of the exempt sale, a vendor may periodically request another certificate. Exempt organizations may want to check with a vendor to make sure that the firm did not purge its files and continues to have a current certificate on file.
Nonprofit or Religious Exemption:
- Exempt purchases must be for use and not for resale, unless the selling activity qualifies as an isolated sale (see below).
- Purchases must be made directly from the organization's funds.
- A copy of your Pennsylvania Certificate of Sales Tax Exemption (like sample 1 or sample 2), showing your Organization Name, Account ID, Exemption Type, and Expiration Date; AND
- A completed REV-1220 PA Exemption Certificate.
If you choose to use the online system, it may still be helpful to have a copy of the paper form and its instructions to refer to.
Using the paper form:
- Choose Multiple Transactions. If you choose Single Purchase, you will have to submit a new form every time you order.
- Under the heading PROPERTY AND SERVICES PURCHASED OR LEASED USING THIS CERTIFICATE ARE EXEMPT FROM TAX BECAUSE:, choose the fourth option, Purchaser is a/an (Select applicable exemption entity type below for Exemption Reasons instruction #4)
- Under PROVIDE THE EXEMPTION ENTITY TYPE, choose the type that matches the exemption reason on your certificate of exemption from the state: Religious Organization, Nonprofit Educational Institution, or Charitable Organization.
- Under PROVIDE THE SALES TAX EXEMPTION NUMBER, fill in your state Sales Tax Exemption Number, issued by the state of Pennsylvania, which should be 8 digits starting with 75. It may be labeled "Account ID" on your Certificate of Sales Tax Exemption. Please note that this is different from your federal EIN (Employer Identification Number), which is requested next.
- Choose Blanket Exemption Certificate. If you choose Unit Exemption or Single Purchase, you will have to submit a new form every time you order.
- Check box 4, Purchaser is a/an:
- In the blank after this phrase, fill in one of the following organization types: Religious Organization, Nonprofit Educational Institution, or Charitable Organization according to what your Certificate says.
- In the next blank, fill in your Sales Tax Exemption Number, issued by the state of Pennsylvania, which should be 8 digits starting with 75. It may be labeled "Account ID" on your Certificate of Sales Tax Exemption. Please note that this is different from your federal EIN (Employer Identification Number), which is requested further down the form.
- A valid REV-1220 will be valid until the expiration date of your Certificate of Sales Tax Exemption.
- For purchases over $200.00, nonprofit organizations must also submit Pennsylvania Form REV-1715 to certify exempt use of the product. Please complete only the Customer's Declaration section of this form. We will keep it on file and complete the Vendor's Declaration for each order when it applies.
Please note that exemptions for religious organizations claimed under a Pennsylvania Account ID starting with 75 are limited to purchase of tangible personal property or services for use and not for sale (See Pa. Code 32.21 Section b.4, Section c.1, and Section c.4). If you are operating a gift shop or otherwise reselling our product, you need to register with the Pennsylvania Department of Revenue as a Retailer and complete the REV-1220 by checking box 3 and providing a Pennsylvania Account ID valid for resale. You will also be responsible for collecting and remitting the appropriate sales tax to the state.
For a religious organization to qualify to make purchases for resale without a resellers Account ID, the sales must meet the legal conditions for isolated sales defined in Pa. Code 32.1. This is defined as sales of taxable property which:
- Occur no more frequently than three times nor for more than a total of 7 days in any 1-calendar year.
- Are not made from a location at which other businesses are making similar sales of the same taxable property or services upon which tax is required to be collected.
"If the sale of the property qualifies as an isolated sale, a sales tax license number is not required. The organization shall tender to the vendor a unit exemption certificate setting forth the dates of sale (not purchase) of the property being purchased. A separate unit exemption certificate shall be tendered by the exempt organization for each purchase which will be resold by the exempt organization as an isolated sale and shall be retained by the vendor."
The organization in this case must claim exemption on form REV-1220 by checking box 3 indicating resale and providing the dates of intended sale under number 7.
If you claim exemption for isolated sales on four or more occasions or wherever the property will be sold in excess of 7 days in a calendar year, we are required to collect the applicable Pennsylvania sales tax from the exempt organization.
Please submit a completed Virginia Form ST-10
For Churches: Form ST-13A
. Churches or other nonprofit organizations registered with the state may also submit their state-issued exemption certificate, available through Virginia Nonprofit Online